Last Updated: June 2026

The EA Institute Pty Ltd (ABN 33 625 709 551) ("The EA Institute", "we", "us", or "our") is committed to protecting your privacy and handling your personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.

This Privacy Policy explains how we collect, use, disclose and store personal information in connection with the APAC Admin Awards.

1. What Information We Collect

We may collect personal information including:

• Name
• Job title
• Organisation name
• Email address
• Telephone number
• Postal address
• Professional biography
• Nomination responses and supporting materials
• Ticket purchase and booking information
• Dietary and accessibility requirements
• Accommodation booking information (where applicable)
• Photographs, video recordings and event attendance information
• Marketing preferences
• Any other information voluntarily provided to us

2. How We Collect Information

We collect information when you:

• Submit a nomination
• Are nominated for an award
• Purchase tickets or tables
• Register for the event
• Book accommodation through the event platform
• Contact us directly
• Subscribe to communications from The EA Institute
• Participate in surveys, interviews or promotional activities
• Attend the event

Information may be collected directly from you, from a nominator, your employer, or through our event management providers.

3. How We Use Your Information

We use personal information to:

• Administer the APAC Admin Awards
• Assess nominations and determine finalists and winners
• Verify eligibility and nomination information
• Process registrations, ticket sales and accommodation bookings
• Communicate important event information
• Provide customer support
• Improve our events and services
• Conduct event-related marketing and promotional activities
• Meet legal and regulatory obligations

4. Marketing Communications

By submitting a nomination, purchasing a ticket, attending the event or otherwise engaging with the APAC Admin Awards, you may receive communications relating to:

• The APAC Admin Awards
• The EA Institute programs and services
• Industry news, resources and events
• Relevant partner offers and opportunities

You may unsubscribe from marketing communications at any time using the unsubscribe link provided or by contacting us directly.

5. Event Photography, Video and Publicity

The APAC Admin Awards is a public event.

By attending the event or participating in the Awards process, you acknowledge that photographs, video recordings and other media may be captured and used by The EA Institute for promotional, marketing, educational and editorial purposes, including on:

• Websites
• Social media platforms
• Email communications
• Media releases
• Event materials
• Future promotional campaigns

Where practical, we will seek additional consent for individual interviews, testimonials or featured content.

6. Disclosure of Information

We may disclose personal information to:

• Awards judges
• Event management providers
• Ticketing and nomination platform providers
• Accommodation providers
• Technology and software providers
• Professional advisers
• Government or regulatory authorities where required by law
• Event sponsors and partners where consent has been provided or where reasonably necessary for event administration

We do not sell personal information to third parties.

7. Sponsors and Event Partners

Where you attend a sponsored session, enter a sponsor competition, request information from a sponsor, or expressly consent to receive communications, your information may be shared with that sponsor for follow-up purposes.

Any sponsor receiving personal information is responsible for handling that information in accordance with its own privacy policy.

8. Data Security

We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification or disclosure.

Information is stored using secure systems and trusted third-party providers. While we take reasonable precautions, no method of electronic transmission or storage can be guaranteed to be completely secure.

9. Overseas Disclosure

Some of our service providers may store or process information outside Australia.

Where this occurs, we take reasonable steps to ensure personal information is handled in a manner consistent with Australian privacy law.

10. Access and Correction

You may request access to the personal information we hold about you and request corrections if that information is inaccurate, incomplete or out of date.

Requests can be made by contacting us using the details below.

11. Complaints

If you have a concern about how we have handled your personal information, please contact us first so we can attempt to resolve the issue.

12. Contact Us

13. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The most current version will be published on the APAC Admin Awards website and event platform.